Office Manager

Mansour Mesgarani
Director of President’s Office and Public Relations 
Central Office: Office of the University President
Phone:
056-31021000
056-32202009

Responsibilities and Duties:

• Accurately handling routine and administrative affairs of the Office of the University President
• Responding to and guiding visitors and clients
• Managing telephone communications between the President and individuals inside and outside the university
• Preparing schedules and coordinating the President’s meetings, appointments and programs
• Receiving documents, records, correspondences, files and materials sent by other departments
• Communicating directives issued by the President to individuals, departments, and affiliated units based on established policies
• Sorting, classifying, and distributing letters, documents, and correspondences
• Preparing records, documents, and correspondence related to the President’s meetings
• Organizing appointments and meetings for the President and coordinating all necessary arrangements (including hospitality and protocol)
• Supervising the cleanliness and order of the President’s office and ensuring procurement of necessary office supplies
• Safeguarding all records, documents, and correspondence related to the President’s Office
• Using text processing software, handling emails, fax communications, etc.
• Drafting letters as needed
• Closely supervising the movement, replacement, and repair of furniture, facilities, and equipment in the President’s Office
• Recording and maintaining all required information in relevant software systems
• Preparing and submitting reports on ongoing tasks to the University President
• Following up on assigned matters from the President’s Office and submitting necessary reports
• Fully complying with relevant directives, procedures, and regulations
• Participating in training and professional development programs related to the organizational position
• Performing any other tasks assigned by the superior authority